The Country Club of Sapphire Valley

Sapphire, NC

Position: Accounts Payable/Accounting Assistant

Reports to: Executive Controller/GM

Department: Accounting

FLSA Status: Hourly            

Job Summary:

Under the direct supervision of the Executive Controller this position provides accounting support for the Club and General Manager.

Essential Functions:

Accounts Payable:

• Collect the mail from the post office and onsite mailboxes and distribute the mail as addressed.
• Prepare and distribute invoices to department heads for review and approval.
• Post all Capital invoices and maintain the electronic folders for each project, as well as a physical notebook for easy access to Capital projects.
• Prepare weekly cash requirements for approval by Executive Controller.  Print and mail checks.
• Process liquor and wine invoices and post auto drafts
• Reconcile vendors’ statements regarding outstanding invoices, credits, and other discrepancies;  serves as the liaison between departments and vendors in the resolution of invoice problems and/or questions
• Complete vendor credit applications
• Assist in the preparation and mailing of Form 1099’s.
• Assist with Annual audit preparation as requested by Executive Controller

Accounts Receivable:

• Make remote deposits and post payments to Jonas.  Give deposits to the Executive Controller for review and approval.  File deposits with correspondence.
• Give any member adjustment requests to the Club Accountant for processing.
• Assist with monthly mailing of member statements

General Duties:

• Maintain Accounting Department’s files and records including Accounts Payable paid invoices and Accounts Receivable Receipts.
• Assist members as needed.
• Provide support to accounting staff members and GM/COO.
• Perform other related duties as assigned by management.
• Assist Executive Controller with employee onboarding and employee questions during pre-season hiring.
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Qualifications (required unless stated otherwise):

                Skills/Knowledge:

• Ability to communicate in a professional manner and make the members and guests feel welcome.

Experience/Education:

• High School Diploma or Equivalent; Associates degree in Business Administration/Accounting preferred
• Proficiency in Windows-based software including Word and Excel required
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks effectively with high attention for detail

 Management has the right to revise this job description at any time.